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Sample Project:  Grant Reporting and Process


Name of Organization:  Portland Nonprofit

Tell us about your organization:   We are a medium sized nonprofit with a mission to raise awareness of the environment and the actions individuals and corporations can take to reduce their footprint on this earth.

Project Title:  Grant Reporting and Process

Time commitment:  Small project, estimated hours between 40-60, to be completed within 2 months of start date. Flexible hours.

Work Environment/Location:  ~ 50% of time at nonprofit location (address), 50% from home.

Project Description:  Our nonprofit is fairly new and is still developing strong planning and reporting processes. Our most critical need is a tool and process to help us track the timing, deliverables and commitments for all grants that we have been awarded (we currently have approximately 12 active grants). We need a process that will trigger a grant owner as to any grant milestones or reporting sufficiently PRIOR to due date. We also need a repository for all grant reporting.

Key Deliverables: 

  • The review of ALL active grants to extract the due dates and deliverables for any grant requirements
  • The creation of a tool (simple database or spreadsheet) and a documented process (who does what when?) to add new awarded grants, trigger deliverables, ensure reviews and approvals, etc.
  • Training on how to use this for the Leadership team and any grant owners

Knowledge, Skills, Abilities Required:  Ability to understand basic contracts. Strong organization and project management skills. Excellent oral and written communication skills. Basic knowledge of Microsoft Office or Google Docs.

Education/Experience: Project management and prior contract negotiation or review experience.

Resources: Due to confidential nature of work, a non-disclosure agreement is required. Desk space and a PC will be provided when working onsite.

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